The Exhibition is conducted by the Western Australian Philatelic Council Inc. (WAPC) under the auspices of the
Australian Philatelic Federation (APF)

RULES AND REGULATIONS

All correspondence to the Exhibition Secretary, G.P.O. Box 9800 Perth WA 6001

ORGANISATION: Swan River Stamp Show (SRSS) 2009 is an Exhibition organised by the Western Australian Philatelic Council Inc.

REGULATIONS: These Regulations are based on the APF Regulations for Australian Philatelic Exhibitions.

CONDITIONS OF PARTICIPATION: Participation in the Exhibition is open to all exhibitors resident in Australia whether they are members of affiliated organisations or not. The exhibitor must be the bona-fide owner of the exhibit. Exhibits cannot be entered in joint names except for the Literature Class, and husband and wife entries. Each entry must be made in the correct class. If considered necessary, the Jury may transfer an entry to another class. Non-competitive entries will be by invitation of the Committee only. The entrant shall provide a description for the catalogue comprising of not less than 20 and not more than 50 words. The Committee reserves the right to alter any description for the catalogue.
The exhibitor must provide a draft of the title page of the exhibit to the Organising Committee no later than 20^th August 2009.

CLASSIFICATION OF EXHIBITS                                                       

* Judges will take into consideration the three eras of Traditional Philately, namely Classic, Intermediate, Modern
(State Rules definition of Modern is from 1966 to present day).

Each division will have separate conditions that apply. The Club Class and Junior Trophy Class differ significantly from the other classes and special regulations have been detailed in a separate part of this prospectus.

APPLICATIONS: Applications from exhibitors will only be accepted on the official entry form and within the appointed time.
All entries must be forwarded to the Exhibition Secretary, G.P.O. Box 9800 Perth  WA 6001.

The closing date for entry forms is 20^th August 2009 and must be accompanied with a draft of the title page.

·           All exhibits must be mounted on white or light coloured sheets within the range 21-24cm by 26-28.5cm including the size of the protectors. An exhibit mounted on black or dark coloured pages will not be accepted. Oversize sheets will be mounted only if prior approval of the Committee has been obtained. Sheets for each exhibit must bear the name and address of the exhibitor on the reverse of each sheet and be numbered consecutively in the order they are to be mounted. Only pages for display can be submitted.

·           The frames to be used for the exhibition will be W1200mm x H900 mm and hold
15 standard sized sheets arranged in 3 rows of 5 sheets.

·           State Class exhibits must consist of 2 to 5 frames. An exhibitor may submit any number of competitive exhibits, but no more than one entry of the same country or subject in the same class if of a similar or continuing nature. Where an exhibitor submits multiple entries (excluding literature), the preferential order for acceptance should be indicated. The Exhibition Organising Committee will endeavour to accept all, but depending on space and frame availability, reserves the right to limit the number of entries that are accepted for this Exhibition. The Committee also reserves the right to reject any entry without assigning any reason for such decision.

ENTRY FEES: Frame fees and return postage (where applicable) must accompany the entry form.     

DELIVERY OF EXHIBITS: After paying the entry fee, the exhibitor will receive notification of frames allocated and an envelope for each frame of 15 sheets. Each sheet should be placed in a lightweight transparent sheet protector, with only one side open. The transparent protector must not exceed the exhibition sheet by more than l cm all round. Sheets received without protectors will not be accepted. Certificates of expertisation (where applicable) shall be placed on the reverse of relevant sheet inside the sheet protector. All entries must be in the hands of the judges on or before the 24^th September. All literature entries must be received by 27^th August 2009.
Exhibits sent by mail must be forwarded pre-paid to the Exhibition Secretary, G.P.O. Box 9800 PERTH WA 6001

PLAN OF THE EXHIBIT: All exhibits should have an introductory page or plan to indicate what is being shown and give guidance to the viewer, including areas of special interest. Entries in Class 1.4, Thematic Philately, must include a plan of the exhibit.

PHILATELIC LITERATURE ENTRIES: Two copies are required, one of which will be available for inspection at the Exhibition.
One copy will be returned after the Exhibition if sufficient postage/instructions have been provided; the other will be deposited in a Philatelic Society library. Any book, catalogue, series of magazines or newsletters published after   January 1^st 2004 can be exhibited.

SECURITY AND INSURANCE: The Committee will take reasonable care of the exhibits with which it has been entrusted.
However, it declines all responsibility in case of loss, theft or damage during conveyance to/from the Exhibition or at the Exhibition. Exhibitors are advised to arrange adequate insurance themselves.

MOUNTING OF EXHIBITS: Upon receiving the exhibit, the Organising Committee will issue a receipt, which must be produced after the Exhibition, to obtain the exhibit. All exhibits will be mounted and removed from the frames in accordance with instructions given by the Bin Room Manager. Personal mounting and removal can only be done with the express permission of the Bin Room Manager and according to their directions. No exhibit will be released after the exhibition until checked by the Bin Room Manager.

JURY: The members of the Jury will be approved by the Western Australian Philatelic Council. The decisions of the Jury are final and cannot be contested. Jury members, apprentice jurors and consultants to the Jury cannot compete in the competitive classes. The judging will be carried out in accordance with the FIP General Regulations for the Evaluation of Competitive Exhibits and the FIP Special Regulations for each class and the Special Regulations for SRSS 2009. A judges' critique of exhibits will be held and competitive exhibits will be reviewed for interested participants including a brief 'in front of the frames' discussion (time permitting). Youth entries will be judged in the following age groups (as at 1^st January 2009): up to 15 years, 16-18 years and 19-21 years. A separate judging panel will be selected for the Club Class and The Arthur Holmes Junior Trophy Class.

EXCLUSIONS: The Jury shall penalise exhibits containing forgeries or reproductions not so described.

MODIFICATION: For the duration of the Exhibition, no exhibit may be either modified or withdrawn. Exhibitors are reminded that the rules of the APF stipulate that once the Organising Committee accepts an application form, it is the responsibility of the exhibitor to produce the exhibit. Failure to give notice or produce the entry is subject to penalty by the APF and in either case the entry fees will not be returned.

AWARDS: The Committee will place for disposal by the Jury the following awards: Grand Award, Special Prizes and State Class Medals:
Gold, Large Vermeil, Vermeil, Large Silver, Silver, Silver-Bronze, Bronze, and Certificate of Merit. Cygnet awards are distinct from the State Class medals. Perpetual trophies are available to be awarded for the best introductory or title page(s) and to the best thematic exhibit.

State Competitive medals and Cygnet Class certificates will be given according to the following terminology and points.

A judging slip and written critique will be returned with each entry.

AMENDMENT OF EXHIBITION REGULATIONS: The Western Australian Philatelic Council Inc. reserves the right to amend these Special Regulations. The Western Australian Philatelic Council Inc. shall decide any matter not covered by these Special Regulations.

RECOGNITION OF EXHIBITION REGULATIONS: By signing the application form, the exhibitor is bound by these Special Regulations
for the SRSS 2009 Exhibition.

JUDGING CRITERIA: The judging criteria that will be used by the Jury for State Classes will be those of the Australian Philatelic Federation.

OPEN CLASS

Exhibitors are advised that the State Exhibition includes “Open Class”.

There are Special Regulations for Open Class including a different marking structure.

An Open Class exhibit develops a subject according to the choice of the collector, giving him total freedom to arrange it with the only limits of:

·        Philatelic material will cover 50% approximately of the exhibit.

·        The non philatelic material will be no thicker than 5mm to fit into the standard exhibition frames.

The marking of Open Class is as follows and will be judged by the Philatelic Jury.

Open Class gives the exhibitor an opportunity to show a much wider range of material than in other classes and can include stickers, beer mats, match box covers, newspaper cuttings and any other item directly related to the chosen subject.

Do you want help with you exhibit?

Do you need the rules?

Do you want some constructive advice on how to display?

Visit the Philatelic Forum

First Monday every month at Wellington Fair at 7.30pm

SUBJECT CLASS

This is a new class that will trailed at State Level.

The intent of the class is to provide an opportunity for exhibitors who wish to display material which does not qualify for either the
thematic or traditional classes.  The connection between the items in the exhibit will be by the subject shown and not a theme or a country.
There must be a connection between the items in the exhibit. The exhibits may include stamps or other philatelic material.

The marking system would be similar to the traditional class with the breakdown.

The balance in the knowledge section is towards philatelic. Where an exhibit focuses on the subject it would be better to enter the thematic
or open classes. The exhibit however must have some subject knowledge to connect various parts. The exhibit must maintain a story line
throughout. It must not be a collection of stamps on pages without text.

In contrast to a thematic exhibit, complete sets of stamps and varieties would be acceptable These items must however relate to the subject. 
Stamps exhibited can be mint or used. Single usage on cover would be well regarded. There is no mark for importance in this class, but there
are still marks for rarity. As with all exhibits the presence of difficult to acquire material will be needed to reach the highest medal levels.

A more liberal assessment will be made with respect to presentation and this area will allow for creative, but logical presentation.

CYGNET CLASS

Cygnet one frame exhibits can comprise any of the state classes.

YOUTH

State Youth exhibits are judged with specific criteria for different age groups, details of which can be obtained from the WAPC.

A different method of evaluation will be used for Club Class and junior Trophy Class, details of which are given in the Special Regulations.

POSTCARDS

Postcard exhibits (including one frame postcards) will be evaluated using the APF guidelines and adjudicated by a separate jury.
Marks will be awarded according to the schedule below.

For updates on the Western Australian Philatelic Council visit the WAPC website

www.w-a-p-c.com

WAPC Website maintained by J & Y Stamps

SPECIAL REGULATIONS

ENTRANTS

·        Open to WA residents only.

·        Must be members of a WA philatelic society or club (or reside more than 50km from a society if resident outside the metropolitan area).

·        The entrant enters on behalf of himself/herself and his/her society (members of more than one club should nominate the club they are entering for).

·        Any exhibitor who has been awarded a silver medal or higher at state level is not eligible to enter Club Class.

ENTRIES

·        Maximum 15 pages (1 frame ) (can have fewer than 15 pages)

·        Any type of exhibit in any philatelic classification, including social, subject and open class.

·        An exhibit which has been previously entered in either State or Cygnet cannot be entered in Club Class

FEES: $5.00 / entry

AWARDS / JUDGING

·        Winner + runner up.

·        NO level awards of any type.

·        Perpetual trophy for winner’s club.

·        A certificate of appreciation will be awarded to each entrant.

·        The judging will be carried out by a combination of a panel of adjudicators who will be selected specifically for the Club Class and visitors to the exhibition.

·        The results of the panel and the visitors will be applied 50% each to the final result.

JUDGING GUIDELINES: The judging criteria to be used by the adjudication panel will be as follows

·        Neither rarity nor importance of the material will be considered in the assessment.

·        No written critique or marks will be given to the exhibitor. Exhibitors will be able to discuss the entry with a member of the panel at the frame.

Visitors’ Votes: Visitors to the exhibition will be given a voting slip and will be requested to select a winner and a runner up only.

·        The final result will be determined using a method which combines the relative positions obtained from the panel assessment and the visitor votes.

RESTRICTIONS

·        An award winning entry (either winner or runner up) may only be entered into Club Class once. It may subsequently be entered into State or Cygnet class.

·        A winning entrant may no longer participate in Club Class. The exhibit may be subsequently entered into Cygnet Class.

·        A Cygnet entry cannot be contemporaneously entered into Club Class

ADJUDICATION PANEL – JUDGING: Judging will be done in the frames at the exhibition. The panel will comprise of:

·     One member of the jury selected for the State exhibits.

·     The President of the Western Australian Philatelic Council or a nominated representative.

·     A non-philatelist, from an area of visual or verbal communication such as a journalist or artist (to be selected by WAPC).

ARTHUR HOLMES JUNIOR TROPHY CLASS

The regulations for ARTHUR HOLMES JUNIOR TROPHY CLASS are the same as for CLUB CLASS with the following exceptions:

ENTRANTS: Open to all WA residents (need not be a member of a club)

• Maximum age 16

ENTRIES: Maximum 5 pages (1 row in a frame) (can have fewer than 5 pages)

FEES:  FREE

JUDGING GUIDELINES: The judging criteria to be used by the adjudication panel will be as follows:

·        Judging will take into account the age of the entrant

·        The value of the material will not be considered in the assessment.

Visitors Votes: Visitors to the exhibition be given a voting slip and will select a winner only.

·        The WAPC will note the age of the exhibitor on each exhibit to assist visitors in their selection.

ADJUDICATION PANEL: The Youth Coordinator will be the WAPC representative on the adjudication panel.

11.00am

Presentation of the Hasluck Medal

11.10am

Judging Critique

2.00pm           

Presentation of Club Class and Junior Trophy Class Awards (Immediately prior to Auction)

2.00pm

Auction

4.00pm

Exhibition Closes

Each year the Swan River Stamp Show is supported by a number of local and interstate dealers. Last year the following dealers participated and a similar number are expected to attend in 2009.

Ian Boulton, Burstamps, Cover Connection, Faldor Stamps, Barry Ingram, Richard Juzwin, Mike Kouwen, Stewart Law, John McPhee, Dennis Penfold, David Pleiksna, Dick Pot, Premier Postal Auction, , Tony Shields, Western Australia Study Group.

Swan River Stamp Show Souvenirs

Order Form available from Glen Stafford on

0419 770 906

Or visit www.swanriverstampshow.com

Selling fast - Supporters Pack – 50 only @ $50